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Ashwathi Manohar

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A panoramic view of Microsoft Teams

A Team is a group of people gathered to get something big done in your organization. Sometimes it’s your whole organization. 

Teams are made up of channels, which are the conversations you have with your teammates. Each channel is dedicated to a specific topic, department, or project.

Before we get on with this article, it is recommended that you have a quick glance at the ones below so as to have continuity:

An Introduction to Microsoft Teams

A Quick Look at Navigating Options in Teams

A Quick Look at Activities in Microsoft Teams

Understanding Chat in Microsoft Teams

Create or Join a team 

Create Team: Click onTeams icon on the left side navigation and click Join or create a team at the bottom of your teams list. On theCreate a team tile, click Create team. 

From there, you can name your team, add a description, and edit the privacy settings. Once that is done, you can invite people, groups, or even entire contact groups to join your team. 

Feel free to create more teams—you can have up to 250 teams per account. 

You need to know that sometimes your organization can restrict who can create teams. If you do not have access to create teams, you can contact your IT Admin Team. 

Join Team: If you wish to join any team to which you are not a part of, click Teams > Add team. Type the team name in the search box and press Enter. Find the team you're looking for and click Join Team. 

Another option is to go to the command box at the top of Teams, then type /join to see a list of all your suggested teams. Select a team to request permission to join. 

Status of Members in a Team/Channel 

If someone is currently online on Teams, you'll see a green circle and a check mark next to their profile picture. 

To see who on a team is online right now, select the name of the team and click More options  > Manage team > Members. Everyone who are available online right now has the green circle with a check mark next to their name. 

Add people to a team 

If you're a team owner, you will have the privilege to add members to a team. Select the team name in the teams list and click More options  Add members. 

You can add multiple people by typing the name of a contact group, security group, or Office 365 group. 

Note that any team can hold up to 2500 people. 

Auto-favourite channels for the whole Team 

Team owners can set channels to automatically be favourites for everyone—up to 10 channels per team. There are two ways to auto-favourite a channel:

1. When you create a new channel, select Automatically favourite this channel for the whole team below the description box. 
2. Next to the team name, click More options > Manage team. Click Channels tab, find the channel you want to make a favourite, then check the box in the Auto-favourite column.

Note that if you are not able to view this option, you might not be the admin, or you might not access to this option. 

Favourite or Unfavourite Teams/Channels 

Favourite: Most frequently used Teams can be made favourite which helps in easy access of those Teams, Channel. To add a team to your favourites, go to the team name/channel name and clickMore options > Favorite. The team/channel now appears at the top of your teams list. 

Unfavourite: To remove a team from your favourites, go to the team name and clickMore options> Remove favourite. This is a great way to clean up your list and hide teams that aren't very active. Remember, unfavouriting a team will remove it from your teams list, but you can always access or favourite it again by clicking Moreat the bottom of the teams list.

Add content and notes to a team 

You can upload files directly to the Files tab in any channel. Just clickFilesat the top, then click Upload. To create a new file, click New. 

While you can't add existing notebooks, you can add new ones in new tabs. 

Leave Team

You feel very lost and inappropriate for a Team, you can exit the group by going to the team name and clicking More options > Leave the team. 

Note that you can leave a team on your own, but only an admin can remove you from the organization. 

Remove someone from a team 

Remove members: If you're a team owner, you can absolutely remove someone from your team. Go to the team name and then click More options > Manage team > Members. 

From your team member list, click the X to the far right of the name of the person you'd like to remove. To remove another team owner, first change their role from owner to member, then remove them. 

Add member: Once you remove someone from a team, you can always use Add member to add them back to the team later. 

Note that only Team owners can remove members from a team, but only an admin can remove someone from the organization. 

Delete a team/channel 

If you want to delete a team (and you’re the team owner), go to the team name and click More options  Delete the team/Delete this channel. Your team/channel will be permanently removed. 

Keep in mind that once you delete a Team/Channel, all the chat history will be lost however the files under OneNote section will show up in the company’s SharePoint Site. 

Change a channel name 

Team members can change the name of a channel by going to the channel name and clicking More options> Edit this channel. 

Add guests to a team 

If you're a team owner, you can now invite guests to your team. Go to the team name, click More options> Add members, and then enter the guest's email address

FYI: 

→ Guests need a work or school account for Office 365. 
→ If you receive a "You are not authorized" error while trying to add a guest, your organization does not allow guests. Contact your IT admin for more info. 

For guests, you need to add the name other people will see. ClickEdit guest informationand then type their name. Be sure to take the time to add their name now—you’ll need the help of an IT admin to add it later. 

In the blog following this, you will get to know about MS Teams Meetings which encompasses all features of Skype for Business. 

Ashwathi Manohar

Written by Ashwathi Manohar

Ashwathi, a former Python developer is the new kid around the block in the Business Analysis vertical. Besides her primary role, she writes blogs on Microsoft Teams, educating the young and the old alike about the product which is slowly gaining prominence in digital workplaces.