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Ashwathi Manohar




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Understanding Chat in Microsoft Teams

Click on theNew chaticon at the top of the app to start a new conversation. In the New Chat area, type the name of the person or people you want to chat with. You can add as many people as you want to the To field. Then, compose your message and click Send

Before we get on with this article, it is recommended that you have a quick glance at the ones below so as to have continuity:

An Introduction to Microsoft Teams

A Quick Look at Navigating Options in Teams

A Quick Look at Activities in Microsoft Teams

Adding many people to a private chat 

To add multiple people to an ongoing private conversation, click on the Add peopleicon at the top right corner of your private conversation. 

Favorite or unfavorite a chat

Add to Favourite: Select the member whose conversation you want to mark as favourite from your Recent chats and click More options >Favorite. This helps to make your chat experience easier by ensuring that the favourite chat stays at the top of your list. 

Remove from Favourite: To remove a chat from your favourites, just click More options  > Remove from favorites. 

Intranet as service

Mute or Unmute a chat 



Mute a chat: When you need the notifications from a particular chat to show up, select the chat and click More options  > Mute . But by doing this, you will remain to get the chats from that person, the only thing is that you will not be notified each time. 

Unmute a chat: If you want to unmute it click More options  > Unmute .

Edit or delete a sent message 

Edit a sent message: You can edit any message that you have sent to a chat or channel. Find the message and clickMore options > Edit. Make the necessary modifications to your message and press Enter to save the update. There is no hard and fast rule as to how many times a chat can be edited. 

Delete a sent message: If you need to backtrack and delete an individual message you just sent, go to the message and clickMore options> Delete.

Share file, images, links 

Adding File/Image: To attach a file or picture in your chat, click Choose file beneath your compose box and upload a file or picture from your computer or OneDrive, or search from the Files tab for that channel. In a chat, click Choose fileand pick the file or picture you want from your computer or OneDrive. 

Adding Links: You can either paste the link as such or you can click on Expandbeneath the compose box, then click Insert link. Add display text and the address, and then click Insert. 

 Format Message 

Bored of plain text chats/messages. Click Expand beneath your compose box to expand it and open to view all formatting options: 

→ Bold, italicize,underline, and highlight text. 
→ Change your font colour and size (small, medium, or large). 
→ Create bulleted or numbered lists. 
→ Add a link. 
→ Add quote and code snippet. 
→ Mark a chat as important by tappingImportant icon. 

Mark a chat as unread 

To mark a message as unread in a chat or a channel, go to the top of the message and click More Options> Mark as unread.

Translate and Spell Check 

Translate: When someone sends you a message in a foreign language, you need not have to panic. Instead just go to the top of the message and select  More options  > Translate to get an instant translation of the message into the language you've set for Teams. 

Note:If you don't see this option, talk to your IT admin. They might need to turn it on. 

You'll find a list of languages that support this feature on support.office.com. 

Emoji, GIF and Stickers 

To make your chats more Fun, make use of the below features. 

Emoji: To send an emoji in a message, clickEmoji beneath your compose box. From the emoji gallery, select the emoji you want and click Send. 

GIF: To send an animated GIF in a message or a channel conversation, just click GIF  beneath your compose box. Use the search bar at the top of the window to look for something specific (like "sleeping dog") or browse the collection of popular GIFs. 

Sticker: To send a meme or sticker in a chat or channel, click Sticker beneath your compose box. From the broad range of GIFs select one, add captions, clickDone, and then Send . 

 Save a message 

To save a message, clickSaveto the right of the text. 

In the next blog we can further discuss about the features and highlights of Teams.

Ashwathi Manohar

Written by Ashwathi Manohar

Ashwathi, a former Python developer is the new kid around the block in the Business Analysis vertical. Besides her primary role, she writes blogs on Microsoft Teams, educating the young and the old alike about the product which is slowly gaining prominence in digital workplaces.