SharePoint already has a Document Management System (DMS) using SharePoint Document libraries. But dumping all organization documents/files into one SharePoint Document library is not a good idea. You should have options to neatly segregate files that can be easily retrieved with simple filters and search options. Hubfly Document Manager exactly does the job.
With Hubfly Document Manager, you get a neat UI with a tabbed interface for easy lookup of ‘My Documents’, ‘Related Documents’ and ‘Company Wide’ documents. The engine behind filters the files from Office 365 and shows them up in a sleek categorized view. File search couldn’t be any simpler.
Especially, when you consider terabytes of data available in your organization it becomes really hard to search and pull your archive files. If we are to effectively use the below SharePoint Document library features, the management of documents becomes much easy and also helps in easy retravel during document search.
Tag the documents making use of SharePoint Metadata
Categorize different types of documents using SharePoint Content Types
Use Metadata Navigation so users easily find required documents
Hubfly Document Manager Search Filter
Though we have a tabbed interface that lists out yourdocuments, related team documents and companywide documents, the search filter comes in handy to pull the files you need on the go. You could filter by file type, file name or modified date and easily fetch the files you need.
We are bringing in more features to search by author, metadata, file content etc. However, the current search filter feature does the job as expected.
As we said, SharePoint comes with Document Management System features. If you have a SharePoint Development expertise, you could implement Document Management System in SharePoint using Content Types. But then, the default DMS has some limitations and the UI is not that great. Even if you are willing to compromise on that, not every vendor will have the expertise to do so.
We developed Hubfly Document Managerto fill that gap and make your search experience better. Hubfly Digital Workplace comes bundled with Document Manager in addition to the other Business Apps & Workflows. You have a no obligation free trial and if you would like to experiment our Document Manager features (and others), you could always request a free trial here.