How to Choose the best Intranet Software?

Intranet is the next big thing happening to businesses that want to establish a seamless link between all stake holders in their establishment. Stake holders can be anyone employees, project managers, consultants, customers and coordinators; just to name a few. The listing can go on and on.

5 Shopping-tips for the Best Intranet Software

Intranet is the next big thing happening to businesses that want to establish a seamless link between all stake holders in their establishment. Stake holders can be anyone employees, project managers, consultants, customers and coordinators; just to name a few. The listing can go on and on.

Basically, all intranet software solves one basic need establishing connectivity within the organisation and outside by making available documents to users instantly. With so much at stake, no business or enterprise can choose to be lethargic when they must choose between one of the many intranet software available in the market. Broadly intranets are either custom made to special enterprise needs or bought as readymade intranet software and configured to meet specific requirements.

Leaderboard_CDR

Medium and small size enterprises generally prefer readymade intranet software because they are amenable to upgrading, support, offer scope for adaptation and give higher ROI (rate of return) on investment.

The market for intranet software is wide and customers have endless choices before them, but the problem that enterprises face is which one to choose.

Here are 5 tips that every business must consider before choosing an intranet software.

1. It should be flexible and amenable to configuring. Most intranet software has features for which most enterprises have no use, but the crux of the matter is that someone has a use for one or more features that others think is not required. To keep all features, live all the times it is running is not only bothersome but also a potential security risk. Look out for configurable features; it can help you to decide. The more, the merrier.
2. An intranet software that provides multi-level security capability is an indication of robust software construction. Security is an important issue in networked assets. Some important security features that increase user experience include: security intrusion detection, self-diagnosing capabilities and speed.
3. Prefer an intranet software that will send you instant alerts. Some typical examples of alerts include: new email arrivals, who is accessing your documents and more importantly changes made to documents. If the software can restore a new document, then it is a capability not to be missed. Just think how often we update a document and regret for it.
4. Look for feature-rich collaboration tools. One of the important reasons we all use intranet software is to collaborate, and keep face-to-face meeting at its minimum. A live intranet software will include a video tool, a meeting organizer and calendar for reminding you of important tasks to do and to assign.
5. A powerful document manager is the most important facet of an intranet software. Typically, it should be able to retrieve a document based on file type, tags or a heading you assign to it, or any other criterion assigned to it.

Features apart, check if the producer will give you a demo or a limited time trial offer. If they do, it is sign of confidence that the producers have on it.